Big Kem Run 2027

Acceptance via Checkbox — No Signature Required. This document outlines the terms and conditions that govern participation in all activities, travel, and events organised by THE BIG KEM PROJECT. By checking the acceptance box on the online registration page, you (the parent/guardian) agree to all terms stated herein on behalf of your child. This electronic acceptance has the same legal effect as a written signature.

• You confirm that your child is physically and medically fit to participate, except for any conditions you have disclosed separately.
• You consent to your child's full participation in all program activities, including travel by any form of public or private transport (air, land, or sea).
• You agree that your child may be photographed and/or filmed as part of the program, and that these images may be used for exhibits, future references, and press related to THE BIG KEM PROJECT.

• You must provide accurate and complete medical/allergy information before the program starts.
• If your child requires medication during the program, you will supply clear written instructions for administration.
• You will provide emergency contact details that are reachable at all times.

• All operational affairs involving children will be supervised by authorised BIG KEM PROJECT staff or representatives.
• Separate changing, showering, and toilet areas will be provided when adults and children share facilities.
• Adults are strictly forbidden from undressing, changing, or showering in front of children or at the same time as children in shared facilities.
• For mixed-gender activities, separate dressing rooms for boys and girls will be provided; if only one room is available, usage will be alternated by time slots.
• Children will never be pressured to change or shower if they feel uncomfortable; alternative arrangements (e.g., at home/hotel) will be encouraged.
• Mobile phones and photographic equipment are prohibited in dressing rooms while children are using them.
• Parents are generally excluded from dressing rooms except in emergencies; if entry is necessary, only a same-sex parent may enter, and a same-sex staff member must be present.
• The program will ensure accessible facilities for children with disabilities, and carers will be involved in planning assistance.

• BIG KEM PROJECT staff and representatives are not permitted to be "friends" or have personal connections with junior participants on personal social media accounts.
• All communication with children must occur through official BIG KEM PROJECT channels (e.g., official email, group texts, approved platforms) — never through personal profiles.
• The program will never publish unlawful, abusive, discriminatory, or sexually explicit content.
• Staff are personally responsible for their social media postings and must ensure they are accurate and do not harm the reputation of the program.
• Any online grooming or inappropriate conduct toward children will be immediately reported to the Child Safeguarding team and/or local authorities.

• All photographers and videographers will be authorised and clearly identifiable via official tags/lanyards/badges.
• Unsupervised one-to-one photography or video sessions with children under 18 are prohibited. At least one staff member, representative, or the child's parent/guardian must be present during any such session.
• Written consent (this online acceptance serves as that) will be obtained before any images are taken.
• Photography and filming are strictly forbidden in changing areas, toilets, bathrooms, and sleeping quarters.
• Only appropriate images of children, relevant to program activities, will be used; children will be suitably clothed.
• Personal information (full name, address, email, phone, school, hobbies, etc.) will not be displayed alongside any images to prevent misuse.
• Images are accessed and shared only for work purposes, stored securely, never kept on unencrypted portable devices, and deleted from personal equipment upon project completion.
• Any concerns about image misuse must be raised with the Child Safeguarding team.

• You expressly consent to your child travelling for program purposes.
• All drivers will hold a valid, current driving license and will not be under the influence of alcohol or illegal drugs.
• Whenever possible, children will travel in groups and will always be seated in the back with seatbelts fastened.
• Children will not be left unaccompanied at any destination without prior arrangement.

• All food and beverages provided will be healthy and Halal-certified.
• Adequate time and a suitable space will be allocated for children to perform their daily prayers.

By checking the acceptance box on the online registration page, you:

• Confirm that you are the parent or legal guardian of the participating child.
• Acknowledge that you have read, understood, and agree to all sections of this document.
• Grant full consent for your child to participate in all activities, travel, and events of THE BIG KEM PROJECT under the terms set out above.
• Agree that this electronic acceptance is legally binding and replaces the need for a physical signature.